How to survive password hell

Keeping track of your passwords can be a real pain. Passwords for your email, your account at work or for that website where you want to leave a comment. Unless you can use one password for all of these different accounts you have to keep a list of passwords. Some store them in their head resulting in the obvious password restore options after a long holiday other store them on paper.

KeePassKeePassXI use KeePass for storing my passwords on my PC and KeePassX on my Mac (the X indicates it also works on Linux). Both applications are free and store their data in heavily encrypted local databases. I used to sync the databases with a USB stick for several years between my PC at work and at home. The solution was workable but not flawless. Busy, busy busy, forgetting to update the USB stick and then the trouble starts.

Dropbox Until a few months ago when I signed up for a Dropbox account. Dropbox is an online storage service that syncs your data and even lets you share your data with others if you choose to. The Dropbox client is available for Windows, Mac and Linux.

My passwords are no longer saved on a USB stick but are now stored in the synchronized Dropbox folder. So on any of my workstations I just open KeePass(X) and automatically my password database is opened. After adding or changing a password entry the database is updated and synchronized with the version in the cloud. If any of the other workstations is running the database file is synced to the other workstations as well. 

Syncing the keepass database

KeePass(X) has an option to remember and open the last file used.You might want to check the option "Limit to single instance". This option makes sure you can not change the database at two locations at the same time. It creates a lock file so the other instance (local or other workstation) knows it is in use.

 KeePass settings screen

The combination of KeePass(X) and the online store and sync of dropbox works great for me. If you do no need to sync between different platforms there are other alternatives for the store and sync part:

This solution works great for me, I stopped carrying my USB stick around and I know my passwords are available from any of my workstations. An extra backup of the files? Why? Stored in the "cloud" on my workstation at home and at my workstation at work. The risk is spread across multiple machines and it’s even online available. I love it.

After using the Dropbox for a while I’m even considering to use it as my default "documents folder".

Update: Version 1.16 of KeePass has an option that is specific for Windows Vista and higher. Be sure to uncheck the CNG/BCrypt option.

KeePass v1.16

WalletCards on my iPhone


Recently I read a post on slimming down your wallet (via Lifehacker). As many of you I had my wallet filed with membership and other reward cards from the local hardware store the grocery shop and the rest of it. Some cards used regularly some used only once a year.

As mentioned in the post from the unclutterer most of the companies only need the number from the card. The magnetic strips are hardly used and the barcode is just a store for the number. So instead of writing down the numbers I scanned in the cards -front and back side- and stored them as images on my iPhone.

To test it out I went to the local hardware store and asked the girl behind the counter if she could scan the barcode from my phone. The first look I got was pure amazement. To her the physical card was transformed into a picture on a shiny device. On top of that the barcode was scanned successfully. The result; a slightly confused girl and a happy me.

The cards are stored as images in an iPhoto album that is synced with my iPhone through iTunes. Newly scanned cards are stored in the album and are automatically synced. When asked for the card I pull out my phone and open the “card” in full screen mode.


For iPhone Touch the same routine should work and it probably also works for an iPod with photo capabilities.

In my case I used my Mac to sync but this should also work on a Windows situation.  

Now my wallet only contains three cards, credit card, debit card and the donor registration.